Ultimate Driving Adventures – Terms and Conditions Version 1.2 – Effective 1 August 2025

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1. Tour/Event Organiser

All tours and events are personally tailored and organised by Ultimate Driving Adventures Limited (herein referred to as “UDA”). Company number: 14803264.

Your participation in the tour or event — including any deposit or full payment made at the time of booking or prior to the tour/event — shall be deemed as your acceptance of these Terms and Conditions.

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1A. Definitions

• UDA: Ultimate Driving Adventures Limited

• Participant: Any individual taking part in a UDA tour or event, either as a driver or passenger

• Tour/Event: Any road trip, tour, or driving experience organised by UDA

• Entry Fee: The cost of participation as outlined in the booking form and tour brochure

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2. Details Pertaining to Each Tour/Event

The UDA tour or event is a tailored navigational road trip led by an official UDA organiser. You will be provided with a daily route map and expected to navigate to each destination using either the Sat Nav system supplied in the rental vehicle or the printed route map provided by a UDA official.

The tour/event programme — including itinerary, hotel accommodation, meals, admission fees, etc. — will be described in the UDA tour/event programme brochure.

Unless otherwise stated in the brochure, all other expenses are not included in the tour/event entry fee.

The UDA tour/event is not a race or competition. You must drive safely, obey all road laws in each country visited, and show proper courtesy to all participants and members of the public.

If you are observed driving recklessly or violating road laws, you may be removed from the tour/event and prohibited from participating in future tours/events.

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3. Car Rental Restrictions

To participate as a driver, all rental drivers must (unless otherwise specified) be aged between 25 and 74 at the time of hire and have held a full driving licence for a minimum of 1 year.

All participants must ensure they meet standard requirements for vehicle rental in the UK and/or Europe. This typically includes holding a full, valid driving licence with no disqualifying endorsements. By joining this tour, you confirm there is nothing in your driving history that would prevent you from being accepted by a mainstream car rental provider.

UDA cannot be held responsible if a participant is unable to hire a vehicle due to licence issues, driving history, or other disqualifying factors. In such cases, no refunds will be given. If you have any concerns, please speak with a member of the UDA team before making a booking.

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4. The Tour/Event Entry Fee

The entry fee is based on:

• One rental car (with a driver and one passenger), including insurance and breakdown cover

• Hotel accommodation and any meals as listed in the tour/event programme

• A private meet-and-greet transfer from your UK arrival airport to your first-night UK hotel

• A private shuttle transfer to your UK departure airport terminal.

In the event of exceptional circumstances beyond UDA’s reasonable control, UDA reserves the right to amend the advertised route map without issuing a refund. All participants will be notified of any changes.

Participants are responsible for booking their own flights to the UK. UDA is not liable for any missed flights or failure to arrive on the tour start date.

On our tours, vehicles are typically automatic and fitted with Sat Nav or similar navigation systems. Where possible, UDA works directly with reputable rental companies or manufacturers. Most cars are less than one year old, except for some vehicles such as MINIs on specific tours, which may be up to three years old.

While we make every effort to supply the vehicle type listed in the brochure, this cannot be guaranteed. In the unlikely event that a specific vehicle is unavailable, a suitable alternative of similar quality will be provided. If you have any questions or concerns about vehicle suitability, please contact us before booking.

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5. Currency Surcharges

Occasionally, changes in exchange rates may affect the entry fee, especially where overseas hotels are included. In such cases, UDA reserves the right to charge for increases due to exchange rate fluctuations.

If you pay the full balance upfront — and provided the required minimum number of participants have also paid in full — you will not be subject to currency surcharges.

Participants should carry local currency relevant to their tour (e.g. GBP, EUR, CHF) and be aware that while credit and debit cards are widely accepted, American Express is not accepted at many of our hotel and restaurant partners. However, UDA does accept AMEX for tour payments.

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6. Payment Terms

Unless otherwise stated, a non-refundable and non-transferable deposit is required at the time of booking, along with a completed booking form.

The outstanding balance must be paid either in full or by instalments:

• Instalment plans must be completed 4 months before the start of the tour

• If paying in full, the balance is due within 30 days of the deposit payment

Some tours may require additional upfront payments not covered by the instalment plan.

Once you’re ready to book, you will receive an email with a payment link to our secure portal. You’ll then receive a second link to pay your remaining balance (or set up an instalment plan, where available).

You’ll also receive a vehicle rental agreement form, which must be completed and returned as instructed in the tour/event programme.

Once your deposit has cleared, you’ll receive confirmation and a Welcome Email, along with a link to an electronic booking form which must be completed within 7 days.

Failure to complete your booking form or pay the remaining balance in time may result in cancellation, with any payments made (including your deposit) being forfeited.

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6A. Travel Insurance

UDA strongly recommends that all participants obtain comprehensive travel insurance that includes cover for:

• Medical and dental treatment (including emergency evacuation)

• Trip cancellation, interruption, or curtailment

• Lost or stolen personal belongings and baggage

• Travel delays or missed connections

• Personal liability

• Vehicle rental excess

Insurance is not mandatory, but no refunds will be issued in the event of cancellation by the participant.

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7. Cancellation by the Participant

If you cancel before or during the tour/event, all payments (including the deposit) are non-refundable and non-transferable. UDA strongly recommends that all participants take out appropriate travel insurance.

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8. Cancellation by UDA

UDA reserves the right to cancel or postpone a tour/event in the case of insufficient participants, organisational issues, force majeure, or other unforeseeable circumstances.

If the event is cancelled for reasons within UDA’s reasonable control, all payments — including deposits — will be refunded in full.

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9. Participant Conduct & Driving Under the Influence

Our tours are designed for friendly, respectful guests who enjoy socialising. Anyone who repeatedly disrupts the group may be asked to leave at UDA’s sole discretion. No refunds will be issued in such cases.

• Participants must not consume alcohol while driving

• Driving under the influence of alcohol or illegal substances is strictly prohibited

• Anyone found to be under the influence or attempting to drive while intoxicated will be removed from the tour immediately

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10. Liability

While UDA aims to deliver each tour/event to a high standard, it cannot accept liability for injury or death resulting from use of the rental vehicle — whether or not caused by your own actions or negligence.

UDA is also not responsible for any damage to the rental vehicle or personal property, including while parked at hotels or tour/event venues.

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11. Indemnity

You agree to indemnify UDA, its organisers, directors, staff, and agents against any claims arising from your participation in the tour/event — including any breach of these Terms and Conditions.

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12. UK and Overseas Compliance

Participants must comply with all local driving laws and carry the required safety equipment provided in the rental vehicle.

It is your responsibility to ensure all required documents are in place and valid for the full duration of the tour. This includes but is not limited to:

• A valid driving licence (and IDP, if required)

• Your signed rental agreement

• Valid passport and relevant visas

• Vehicle vignettes (where applicable)

• Travel insurance

Failure to comply may result in removal from the tour/event.

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13. Force Majeure

UDA and its representatives shall not be held liable for failure to fulfil obligations due to force majeure events, including but not limited to: natural disasters, pandemics, war, terrorism, blockades, legal restrictions, or government interventions.

If UDA reasonably decides to cancel the tour/event due to incidents such as a death or serious injury, it will be considered a force majeure event. In such cases, UDA shall not be liable for any refunds.

In the event that a tour is cancelled due to travel restrictions, government advice, or border closures - either in the UK or in any country on the tour itinerary - no refunds will be issued by UDA. Participants are strongly advised to obtain comprehensive travel insurance that includes cover for such events, including trip cancellation, curtailment, and travel disruptions.

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14. Copying the Event

By participating, you agree not to organise, fund, or replicate any event that copies UDA’s format, branding, or unique features. Doing so will result in legal action, and you agree to be liable for any resulting costs on a full indemnity basis.

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15. Photographs & Filming

By joining a UDA tour, you grant permission for UDA to capture and use images and video footage for marketing purposes. This may include social media, website content, printed materials, and tour reviews.

• Only first names will be used; full names will not be published

• If you do not wish to appear in photos or videos, you must notify UDA in writing before the tour begins

• While we’ll do our best to honour this request, group settings may make full exclusion difficult

Participants may take their own photos and videos for personal use only. Any commercial use, including media or website content, requires prior written consent from UDA.

You must not photograph, record, or publish any images of road traffic accidents during the tour.

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16. Confidentiality

You agree not to disclose or share details of any incidents — including road traffic accidents — that occur during the tour/event with any third party.

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17. Governing Law

These Terms and Conditions are governed by English Law. You agree to submit to the exclusive jurisdiction of the Courts of England and Wales in relation to any disputes, including non-contractual matters.

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18. Changes to Terms

These Terms and Conditions may be updated periodically. Updates will apply to future bookings only and will not affect existing confirmed bookings, unless required by law. Where a material change is necessary and directly affects an existing booking, UDA will contact the affected participant(s).